Senior Expeditor (#26-510)

Location: Greater Conroe, TX Area

Here's the job description with the company name removed and replaced with generic phrasing:

Position Overview

The Senior Expeditor plays a critical role within the company's energy supply chain and project execution framework. This position is responsible for monitoring, coordinating, and accelerating the procurement and delivery of materials, equipment, and services to ensure project timelines are met without compromise. The Senior Expeditor serves as the central point of contact between vendors, procurement teams, project managers, and site operations, ensuring all parties remain aligned on delivery commitments and that any risks to schedule are identified and resolved proactively. This is a high impact, high visibility role suited for a seasoned supply chain or procurement professional who thrives in fast paced, complex project environments within the energy, oil and gas, or industrial construction sectors.

Key Responsibilities

Expediting and Vendor Coordination

• Monitor and track the status of all outstanding purchase orders from award through final delivery, ensuring all milestones are met on schedule

• Conduct regular follow up communications with suppliers and vendors via phone, email, and on site visits to verify production progress and shipping readiness

• Identify, escalate, and resolve delivery risks, delays, and non conformances before they impact project schedules

• Coordinate with freight forwarders, logistics providers, and customs brokers to manage domestic and international shipments

• Review and validate vendor delivery commitments against contractual obligations and project requirements

• Issue expediting reports and status updates to project managers, procurement leads, and site supervisors on a regular cadence

• Drive accountability with vendors through clear communication, documentation, and escalation protocols

Procurement Support

• Collaborate with the procurement team to support the preparation and issuance of purchase orders and requests for quotation

• Review technical requisitions and purchase order documents to ensure completeness and accuracy prior to issuance

• Assist in the evaluation of vendor performance, maintaining records of on time delivery rates, quality issues, and communication responsiveness

• Support the development and maintenance of an approved vendor list specific to energy sector materials and equipment

• Coordinate with engineering and project teams to understand material specifications, lead times, and criticality to schedule

Documentation and Reporting

• Maintain accurate and up to date expediting logs, delivery registers, and material tracking databases

• Prepare and distribute weekly expediting status reports for all active projects

• Document all vendor communications, commitments, and deviations in the project management and procurement systems

• Support the preparation of project closeout documentation related to materials and equipment delivery

• Ensure all material certifications, inspection reports, and compliance documents are received and filed prior to or at the time of delivery

Cross Functional Collaboration

• Act as a liaison between vendors, procurement, project management, engineering, logistics, and site teams to ensure seamless material flow

• Participate in project kickoff meetings, schedule reviews, and procurement strategy sessions

• Communicate proactively with project managers and site supervisors regarding upcoming deliveries, potential shortfalls, and mitigation strategies

• Support the negotiation of recovery plans with vendors when delivery schedules are at risk

• Work closely with warehouse and receiving teams to coordinate inbound material receipt, inspection, and storage

Continuous Improvement

• Identify recurring supply chain issues and recommend process improvements to reduce risk and improve delivery performance

• Contribute to the development and refinement of expediting procedures, templates, and best practices

• Mentor and provide guidance to junior expeditors and procurement coordinators as needed

• Stay current on industry trends, market conditions, and supplier landscape relevant to the energy sector

Qualifications

Required

• Minimum of 5 to 7 years of expediting experience within the energy, oil and gas, industrial construction, or heavy equipment sectors

• Demonstrated experience managing high volume purchase orders and complex multi vendor supply chains

• Strong understanding of procurement processes, purchase order management, and vendor contract administration

• Proven ability to manage competing priorities and meet tight deadlines in a project driven environment

• Exceptional communication and negotiation skills, both written and verbal

• High proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and ERP or procurement management systems (SAP, Oracle, Maximo, or equivalent)

• Strong analytical and problem solving skills with a high attention to detail

• Ability to work independently and collaboratively in a cross functional team environment

Preferred

• Post secondary education in Supply Chain Management, Business Administration, Engineering Technology, or a related field

• Supply Chain Management Professional (SCMP) designation or equivalent certification is considered a strong asset

• Experience working on major capital projects (MCPs) or turnaround and maintenance projects in the energy sector

• Familiarity with INCOTERMS, import/export regulations, and cross border shipping requirements

• Experience with material tracking and document control in a project management environment

• Knowledge of Alberta and Canadian regulatory requirements related to materials and equipment procurement

Note: The mention of Alberta/Canadian regulatory requirements could hint at the client's location if you want to keep the posting fully anonymous — let me know if you'd like that generalized too.

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